Auditor Duties

55 ILCS 5/3-1005) (from Ch. 34, par. 3-1005) 
    Sec. 3-1005. Duties of auditor. The duties of the county auditor shall be to: 
    (a) Audit all claims against the county, and recommend to the county board the payment or rejection of all claims presented. 
 * (b) Collect, analyze and preserve statistical and financial information with respect to the cost of operation of the various institutions and facilities maintained, operated or owned by the county. 
   (c) Approve all orders for supplies issued by the various county officers, before the orders are to be placed with the parties to whom the same are to be given. 
    (d) Maintain a file of all contracts entered into by the county board and all authorized county officers, for or on behalf of the county. 
   (e) Report quarterly to the county board the entire financial operations of the county including revenues anticipated and received, expenditures estimated and paid, obligations unpaid, the condition of all funds and appropriations and other pertinent information. The county auditor shall cause to be published in at least one newspaper of general circulation in the county, a notice of the availability of the quarterly report for public inspection in the office of the county auditor. Such notice shall be published within 30 days of the date of the scheduled release of the report. 
   (f) Audit the receipts of all county officers and departments presented for deposit with the county treasurer. 
   (g) Maintain a continuous internal audit of the operations and financial records of the officers, agents or divisions of the county. The county auditor shall have access to all records, documents, and resources necessary for the discharge of this responsibility. 
   *(h) Audit the inventory of all real and personal property owned by the county under the control and management of the various officers and departments of the county. 
    (i) Audit the documentation, records, and bases for the amounts billed to the county, as maintained by county vendors, under agreements between the county and its vendors, when those agreements provide that the amounts billed to the county are based upon actual costs incurred by the vendor, or when those agreements include the requirement that the county provide a reimbursement for out-of-pocket costs incurred by the vendors. The county auditor shall audit the documentation, records, and bases for the amounts required to be paid to the county under agreements with outside parties, when those amounts are based upon records and documentation generated, compiled, and maintained by the outside party. The vendors and outside parties affected by this Section shall provide to the county auditor, on a timely basis, all records and documents required by the county auditor relative to the county auditor's duties under this subsection. 
(Source: P.A. 86-962; 86-1358.)
    (55 ILCS 5/3-1006) (from Ch. 34, par. 3-1006) 
    *Sec. 3-1006. Additional duties in counties of 275,000 or less. In counties of 275,000 population or less, as determined by the last federal decennial census, the county auditor, in addition to the duties prescribed in Section 3-1005, shall: 
    (a) Be the general accountant of the county and keep its general accounts. 
   (b) Devise and install a system of financial records in the offices and divisions of the county, to be followed in such offices and divisions. Such a system shall be suitable to the needs of the office and in accordance with generally accepted principles of accounting for governmental bodies. 
(Source: P.A. 86-962.)

Illinois Attorney General's Opinions

Internal Control Office of Auditor

Claims Against the County

Duty to Report on Condition of Funds

* The County has created a Finance Department that performs these duties as well as many others. While these duties statutorily belong to the Office of Auditor, they are neither approved nor endorsed by the Auditor's Office in their current form.

Additional Functions

Maintain electronic copies of Claim for Payment vouchers and supporting documentation.

Protect against abuse of County issued credit cards by employees.

Provide input on County policies to improve efficiency and accountability.

Invoice special revenue funds for local and long distance telephone usage.

Report to the County Board Finance Committee, which meets on the 4th Wednesday of each month.

There are various specific duties provided in the following statutes:

  • 35 ILCS 200/212-45
  • 55 ILCS 5/5-39001
  • 55 ILCS 5/6-1006 *
  • 705 ILCS 105/27.3c
  • 705 ILCS 105/27.3e
  • 705 ILCS 105/27.7

Illinois Association of County Auditors: